Full guide
Everything you need to know, on one page: how to register, how to rent, how to book hotels and flights worldwide, how to list your accommodation or your car, how to notify your clients by SMS, how to earn commissions and how bonuses work.
HotelsCasa is a platform and management tool that connects travelers with accommodation owners and provides businesses with dashboards to manage calendars, rates, bookings, and finances.
We are not an agency, a rental company or an insurance provider. Accommodations, vehicles, insurance and deposits remain the responsibility of their owners.
Publishing and managing is free. The client pays the full rental amount when booking, and our commission comes out of that amount: you receive the rest, without chasing anyone.
Commission: 5% + VAT — only when you rent
If you list your car at 40 € per day and someone rents it for 3 days, the customer pays 120 € on the platform and you receive 112,74 €. Our commission is 6 € plus 1,26 € VAT, and we issue an invoice: for you it’s a deductible expense.
No monthly fee, no signup fee, and no exclusivity. If your car is not rented, you pay nothing.
No monthly fee, no sign-up cost and no lock-in contract. You don’t pay to list, for the calendar, for driver verification, or for vehicle tracking. We only charge when your car is actually rented — and it comes out of the rental itself.
Your car can be booked online at any time, with a real calendar: you block the days it is unavailable and no one can book them. If you wish, enable instant booking and it confirms automatically.
Do you rent the same car on another site or track it in Google Calendar? It syncs both ways: busy days there block here, and days here show there. No more double-booking the same day.
You know who takes your car: name, contact and license number before handover. And you can require automatic verification that the license is authentic and valid, via an official document verification service.
If your car already has a tracker (Traccar, Wialon, flespi, Geotab…), connect it once and its position updates automatically every 10 minutes. We only read where it is: we never open or close anything.
Your car appears in a catalog visible across Europe, with its own page prepared for Google, and we promote it on our networks and in the Telegram groups. You do not pay for advertising: we do.
You talk to the client from the platform — or from Telegram, if it is more convenient — without giving them your number. Everything is written down: the pickup time, where to park, what was agreed.
Each request arrives in the HotelsCasa app, via Telegram or SMS if connected, and always by email. SMS is reserved only for breakdowns or accidents.
Registration certificate, inspection and insurance stored in a private vault (not a public folder), and we alert you before they expire. A car with expired inspection cannot be rented.
Income and expenses per car, VAT, depreciation, and export to Excel. You know what each car earns, not just the total incoming—which tells you if it’s worth keeping.
You have a public owner page with your stars and reviews. And clients also have history: you see who you're dealing with before accepting.
Cards are processed by a certified payment company — we don't see or store them — and each payment goes through our anti-fraud control. We comply with European GDPR.
If you don't want to travel: the client who has already paid (and verified their permit, if you require it) only then receives the address and the access code. No devices to install.
You connect your account once from My Garage — the gateway asks for it, we don’t see your bank — and from then on the split is automatic: the rental is charged to your account at the time of booking, even before handing over the car, and our commission is deducted automatically.
It is also what allows you to rent keyless: the customer who has already paid receives the address and the access code, and you do not need to be present.
While the payout account isn’t connected and ready, your car appears in the catalog but can’t be booked. It’s a few-minute step, done once, and it guarantees the money is yours from the first rental.
You choose per car: no verification, manual license review (free), or automatic driving license check. If you choose automatic, its cost is added to the customer’s payment, not yours.
In My Garage you have your fleet, calendar, bookings, month-by-month accounting and tax summary. Sync via iCal to avoid double-booking the same dates.
If your cars already have a tracker (Traccar, Wialon, flespi, Geotab or another with API access), you don’t need to move the marker manually: go to My Garage → Fleet → each car → “Telematics — automatic position”, select your system from the dropdown, paste your credentials and the car’s position updates automatically every 10 minutes. We only read where the car is: we don’t unlock it, don’t lock it, don’t touch anything else. Your credentials are stored encrypted.
With telematics connected, what you enter manually in the "Pickup zone" is overwritten on each reading. That is normal.
https://mi-servidor.com:8082. If using Traccar cloud, the one given at signup. Web:traccar.org.username:password as is, with the colon.mycompany|[email protected]. Web:my.geotab.com.b12.{device} in its place and enter the ID in the next field.Authorization: Bearer …. If your URL already includes the key (for example ?key=…), leave it empty.{"data":[{"lat":41.38,"lng":2.17}]}, the routes are data.0.lat and data.0.lng. If unsure, send us the sample response and we’ll fill it in for you.Write to us with the system's name and we'll add the connector. Systems that only work with their own app and don't offer an API (some consumer trackers) can't be connected: neither us nor anyone else.
What this feature does NOT do: open or close the car, start it, read fuel or mileage. Location only.
More details in How it works (cars) and Rent your car. Looking for a car? Car catalog.
The world's most convenient platform to rent out your car, and the most reliable: your entire business — fleet, calendar, payments, driver verification and accounting — on a single screen. You provide the car; we give you the tools. Clear and with no fine print.
Brand, model, daily rate and photos. In minutes it appears in the HotelsCasa catalog, visible to travelers across Europe. And with a single click, without leaving your garage, you also publish it in our Telegram group @marketplaceRentCar.
You set your rate and block occupied dates from your 'My Garage' panel. Nobody can book when the car isn't available.
For each car you decide: no verification, manual verification (free, you see their license), or online verification of license authenticity with official services — truly checks that the renter's document is real and valid before handing over the keys.
The traveler chooses dates and sees the price instantly. The request reaches you with their details and their license. You confirm or reject — you decide who you work with.
The rental is paid in full upon booking, on the platform. From this amount, our commission (5%) and its VAT are deducted, and the rest is yours. With your payment account connected, it reaches you instantly; if you don’t have one yet, we send it to you via Bizum.
In person: you check their license and hand over the keys. Keyless: the customer, already paid and verified, automatically receives the car's address and the opening code — you don't even travel. The deposit and insurance are managed by you, as always.
After the return, the traveler rates the car and your service. Your rating (stars) appears on your profile and on each car — the better you treat the customer, the more bookings you attract.
This is the only thing we charge, and only when you actually rent: our commission and its VAT, deducted from the rental. From a rental of 100 € you keep 93,95 € (5 € commission + 1,05 € VAT). No monthly fee, no signup cost, no surprise charges — and with VAT invoice from us, which is a deductible expense for you.
No fees, no lock-in and no exclusivity. This is what you get on the day you publish — these are not plans: it is working right now.
Fleet, calendar, requests, bookings, driver verification, accounting, online payment and documents. From one car to twenty, on one screen.
Up to the allowed maximum, in any format: JPG, PNG, GIF, WebP, AVIF and iPhone HEIC, which we convert automatically. No apps or weird converters needed.
Each request arrives via email, SMS and Telegram simultaneously. You don't need to watch the website: the alert finds you.
Block days with one tap and no one can book them. With iCal, it syncs both ways with Google Calendar or another platform.
No verification, manual (free) or online license verification with official service. You choose per vehicle; in keyless mode, without verification there is no code.
The customer pays the entire rental when booking — card, PayPal, or Bizum. Your share goes directly to your bank through the gateway; if you don't have a payout account yet, we send it to you via Bizum.
You place a lockbox with a code or a keypad lock; you write where the car is and how to open it, and the client only sees it after paying and verifying. No devices to install: you rent without leaving home.
If the car already has a tracker (Traccar, Wialon, flespi, Geotab or another with API), you connect it in 'My Garage' and the position on the listing updates automatically every 10 minutes. We only read where it is — nothing else.
Registration certificate, inspection and insurance are stored outside the media library, with an unguessable name and access checked on each download. No one lists them or finds them by URL.
VAT per entry, deductible %, depreciation, occupancy, cost per day and per km, break-even point and CSV export for your accountant.
MOT and insurance before they expire, and a reminder the day before each delivery: clean car, agreed fuel, operational code.
You talk to the customer from your Telegram. Phone numbers, emails, and links are hidden automatically in both directions, and everything stays in writing in case arbitration is needed.
Handles late-night requests, searches only our real catalog and leaves the request ready. You confirm. Your phone never enters there.
Photo, presentation, year you started, number of cars, reviews and full fleet with your average rating. Trust is what turns a visit into a reservation.
Signed link after the return, one per booking, only from the person who actually rented. Car rating and your rating, visible in the catalog, listing, profile, and chat.
One click from your garage and your car appears on @marketplaceRentCar. More eyes on Friday = more bookings on Saturday.
Your ad does not stay in your neighborhood: catalog visible across Europe, in several languages.
Twenty euros a month, no commitment: top of the catalog, PRO badge, and Telegram without waiting. Expires on its own.
Publish and manage, free. No exclusivity: advertise wherever you want. You deactivate your car with one click and come back whenever it suits you.
“Reliable” isn’t just a nice word on a website: it’s concrete things that happen even when you’re not looking.
A person reviews before publishing and may request documentation. A clean catalog also protects your reputation.
Cards are processed by a certified gateway: we neither see nor store them. Each transaction goes through our anti-fraud system.
A health monitoring system checks the site around the clock—bookings, calendars, payments, alerts—and if something breaks, the alarm goes off to the team before your client notices.
Private documents outside the media library, verification safeguarded by the official service, and not a single request to third parties that isn't necessary.
Dates, amounts, customer data, verification and payment status: each booking is recorded and viewable in your panel.
Behind it is a real team. You write and we reply — you are not a ticket number.
All your business in one place: fleet, calendar, bookings, client verification and accounting (how much you've invoiced, per month). For one or twenty cars.
With one click, send your car to our Telegram group @marketplaceRentCar — more travelers see it instantly, all from your own “My Garage” dashboard.
Doubting a customer? Activate online verification of the authenticity of their driver's license with official services: it confirms that the document is real and valid before delivering the car.
The question almost nobody can answer about their own car: deducting insurance, garage, inspection, fuel, tires and breakdowns, do I make a profit or lose money? Here you see it in a single number.
Base, type, fee, and % deductible. Tax authorities assume 50% deductible VAT for vehicles unless you prove other use — and you can change it entry by entry.
To deduct VAT, you need the supplier, tax ID and invoice number. If you only have the receipt, it is still recorded with 0% deductible: it helps track vehicle profitability but cannot be used for tax deductions.
A photo with your phone is enough. It's what turns your numbers into something your advisor can use without chasing your paperwork.
It is calculated automatically, using the maximum 16% annual rate accepted by the tax authorities, based on the value and purchase date you provide.
Occupancy, cost per day rented, cost per kilometer and the break-even point: how many days a month you need to rent to cover fixed costs.
They are never deductible and the system excludes them automatically. They are recorded because they are real money, but they don't mess up your deduction.
You store the insurer, policy, type, premium and deductible. The screen shows you what percentage of your income goes to insurance — the line item that grows most without anyone watching it.
We warn you before they expire. A car with an expired MOT cannot be rented, and finding out on delivery day means losing the reservation.
A CSV with everything: date, car, concept, supplier, tax ID, invoice number, base amount, VAT, % deductible, payment method, kilometers and liters. You send it and that's it.
This does not replace a tax advisor nor intends to: it provides organized figures so that your advisor doesn't have to reconstruct them. Specific rules depend on your country and situation.
On this platform, not just anyone can leave a review.
Optional. Posting and renting is free forever — PRO only buys visibility.
Monthly, no commitment and no direct debit: you pay the month you want. If you stop paying, the benefits turn off automatically on the date — no need to cancel anything or call anyone.
In the car catalog there is a PRO Line ahead of the rest, and you also appear earlier in "Featured Owners". The one seen first is the one rented.
A PRO badge on the catalog card, on each car’s listing, on your profile, and in the chat. It tells the client that behind it is an owner who takes it seriously.
The rest can re-advertise every 30 minutes; you, whenever you want. It shows on Fridays and on long weekends, when the group moves.
It is not a subscription that renews without notice: when the date arrives, the badge and the order disappear. If you want to continue, you pay another month.
The visitor types “I need an automatic car in Barcelona from August 3 to 6” and the assistant searches, verifies, and creates the request. You find it ready to go.
Late at night, at work, or on vacation: the customer arriving at two in the morning no longer goes to another website.
It can only talk about cars from our catalog, with real availability and prices. If your car is occupied during those days, it won’t offer it.
Neither your mobile nor your email ever reaches the assistant conversation. And the request is created by our code, with the same validations and notifications as the form.
You keep sending: the request arrives like any other and you confirm or reject it. The assistant does not close anything behind your back.
No new apps to install, no need to share your number.
If you also list your car elsewhere, this prevents the worst surprises.
Each car gives you an .ics address with its bookings here. You paste it into Google Calendar, your website, or the other platform, and those days appear as occupied there.
And vice versa: paste the calendar from the other platform here and its bookings block your car on HotelsCasa. One single true calendar.
This is what the platform guarantees from day one — no fine print.
The customer pays the FULL rental amount before touching the car. With your connected payment account, your share goes straight to your bank at the moment of booking, via our gateway. No more “I’ll pay you when I get back”.
Before delivery you have the customer's name, contact, and license number. And if you want more: automatic license authenticity verification with an official service — no verification, no unlock code.
Your price, your calendar, your rules. You confirm or reject each request without penalty. No one can book on dates you block.
Cards are processed by a certified payment gateway — we never see or store them. Verified documents are kept by the verification service, not the platform. We comply with European GDPR. Our anti-fraud system monitors every payment.
Listing is free: no monthly fee, no exclusivity, no lock-in. You can advertise your car wherever you want and deactivate it here with one click. There’s only a commission (5% + VAT) when there’s a booking — and it comes out of the rental itself, with an invoice so you can deduct it.
Every booking is recorded: dates, amounts, customer data, verification and payment status. Your accounting and tax summary, always up to date in "My Garage" — no verbal agreements.
Customers also have a history: ratings after each rental. You accumulate stars that bring you more reservations, and you spot travelers with a bad history at a glance.
Behind the platform there is a real team. If you have any questions or issues with a booking, you write to us and we look into it — you are not a ticket in an endless queue.
Your ad does not stay in your neighborhood: catalog visible across Europe and promotion with one click in our Telegram groups. More eyes = more bookings.
The experience of thousands of peer-to-peer rentals, summarized. Open it step by step.
The mode for owners who do not want (or cannot) be present. What it is: you provide the physical method — key box with code, keypad lock, mailbox, parking with code access — and we give the client the address and code only after they have paid. What it is NOT: there is no device to “connect” to the portal, no remote unlocking, no app: the platform does not open or close anything. If you are looking for where to “connect your cars”, it doesn’t exist: it’s not needed.
Each listing includes a map showing the area where the car is located. By default, you place the marker manually (“My Garage” → Fleet → “Pickup zone”). If the car already has a GPS tracker with API access, this isn’t necessary: go to “My Garage” → Fleet → car → “Telematics — automatic position”, select your system from the dropdown (Traccar, Wialon, flespi, Geotab or Generic JSON), paste your credentials and click “Save and test”. From then on, the position updates automatically every 10 minutes.
Clear rules so the platform is safe for everyone. Ads go through moderation before appearing in the catalog.
The moderation team reviews every listing before publishing it and may request documentation. Violations result in the pause or removal of the listing; repeat offenses or fraud lead to account closure. The car, insurance, and deposit are always the owner's responsibility: HotelsCasa is the showcase, the payment and management tool — not the insurer.
It’s worth having: connect your payout account once (it asks for your identity and usual bank, no fee) and your share of each rental arrives directly, at the moment of booking — it’s the same system used by major platforms. Until you connect it, you can still rent: we collect and send you your share via Bizum, but it arrives later and depends on us making the transfer.
Yes. The customer pays the full rental before delivery and, after payment (and license verification, if you require it), automatically receives the car's address and the opening code — you don't have to be present. For this, it's best to have your payout account connected from «My Garage» → «Online Payment»: that way your share hits your bank the same day, without going through us.
There’s nothing to connect. Each car is published as a listing (Publish car or “My Garage” → Fleet → “Add car”), passes our review and appears in the catalog. The only optional things you “connect” are two: your payout account (for online payment) and, if you have one, your GPS tracker (so the map moves automatically). Both from “My Garage”.
On each car's page there's a map with the pickup area (about 600 m, not the exact doorstep). You set the point in 'My Garage' → Fleet → 'Pickup area', or your GPS updates it automatically if you connect it. Without a point, the page shows no map. There's no general map with all cars.
Everything they paid is automatically refunded, including our commission, and the booking is rejected. If the refund cannot be made at that moment, the booking is not rejected and you will see the reason in your garage.
You choose per car: no verification, manual (free), or online verification. It's your decision and your risk.
The owner, as in any rental. We are the showcase and the management tool; we are not the insurer.
Nothing. Publishing and managing is free. There's only a commission when there's a booking: it comes out of the rental itself (commission + VAT, with an invoice for you) — you never put money out of your pocket.
A fine or toll from a rental is not your loss: you forward it, we link it to the booking, and we charge it to the customer's card.
The client accepts it when booking (checkbox and clause 10 of the contract). Identifying the driver to authorities remains your responsibility: the booking includes their details and photo of their driving license. If you prefer to handle fines yourself, that’s fine: the service is optional and free.
If your house or car is also listed elsewhere, the calendars sync between them via iCal.